Visa (including ERFS)

Currently, foreign nationals/people willing to enter Japan need a visa newly issued by Embassies or Consulates of Japan. To apply for a visa, you must submit the required documents for visa application and your hosting organization (JTB, in the case of IROS2022)’s certificate for ERFS registration to the Japanese overseas establishments in your country/region. Our travel agency (JTB) will contact with the conference registrants if VISA (including ERFS) support is required. The contact will start after 1st August, based on a first-come, first-served basis.

** Please finish your registration and respond to JTB’s requests no later than Sep 20th if a visa is needed.

About ERFS (Enters, Returnees Follow-up System):

The ERFS is a new system required to abide by the quarantine measures and report their whereabouts and health condition through the ERFS system.

About the visa type:

Our travel agency (JTB) could help you and your accompanying persons apply for business visas after you pay the visa application fee in their registration system. The visa allows you and your accompanying persons to stay in Japan for 90 days, fully covering the conference period. Please contact JTB if you have other requests about visa applications.

Please refer to the following government page for more information.

(Visa) https://www.mofa.go.jp/ca/fna/page22e_000921.html

(COVID-19 Policies) https://www.mofa.go.jp/ca/fna/page4e_001053.html

About the payment:

The visa application costs 18,000 JPY, which is a standard value charged by JTB. The cost includes paperwork and ERFS registration carried out by JTB staff. They will contact you (by email) for basic information, examine and update your data, and return a list of materials ready to be submitted to your local Japanese oversea establishments. Your duty will be to submit those materials and wait for the visa to be issued. Note that you no longer need to pay visa processing fees to the Japanese overseas establishments in your country/region when submitting your materials.

About accompanying person:

We charge registration fees for all accompanying persons and have the following restrictions in issuing Japanese visas to them: 1. Accompanying persons should visit the conference venue as the issued visas are for business purposes. 2. Accompanying persons can access the conference’s exhibitions, competitions, and social events.

How to get in touch with our agency (JTB):

JTB Corp., Western Japan MICE Branch
JTB Bldg. 6F, 2-1-25, Kyutaromachi
Chuo-ku Osaka 541-0056
TEL: +81-6-6210-5405 FAX: +81-6-6210-5423
Email: iros2022-registration(at)jtb.com

*Please replace “(at)” with “@” when you send an email.

Health and Safety Consent Form:

Please read the following guideline and sign. This document is also needed to apply visa.