Call for Sponsors and Exhibitors

The 2022 IEEE International Conference on Intelligent Robots and Systems (IROS 2022) will be held from October 23 to 27, in Kyoto International Conference Center, Kyoto, Japan(1). We invite you to partner with us and participate in this major event by choosing from the partnership package, individual partner options or exhibition opportunities.

IROS is one of the two top international conferences in intelligent robots and automation. IROS 2022 will host approximately 4,000 of the world’s leaders in robotics and automation in Kyoto. It is sponsored by IEEE, the world’s largest professional association for the advancement of technology, the IEEE Robotics and Automation Society, the IEEE Industrial Electronics Society, the Robotics Society of Japan, the Society of Instruments and Control Engineers, and the New Technology Foundation. IROS 2022 brings an international community of researchers and roboticists to explore the frontier of science and technology in intelligent robots and systems, as well as discuss the latest advancements in this fast-growing field.

(1) According to the situation of our society regarding the spread of the Corona virus, IROS 2022 may be held as a virtual event. Any change about the event will be announced on the conference’s official webpage in time.

Please read this application form carefully, and complete, sign and return the form to exhibition(at)iros2022.org

Please replace “(at)” with “@”.

Benefits of Sponsors and Exhibitors

Exhibiting at IROS 2022 is the most cost-effective way for an organization, large or small, to gain exposure in front of the world’s leaders in robotics and automation from academia and industry. The exhibition is closely integrated with the technical program through panel discussions, workshops and tutorials, and social activities for attendees and guests. In conclusion, it would be a unique opportunity to connect with the industry pioneers and attain targeted potential customers.

Sponsorship Level Information (On-site)

We plan to complete assignment of the sponsorship plan by June 10, 2022. We accept the cancellation until the same day (June 10, 2022). If the conference is held completely online, the on-site sponsorship will be canceled and refunded where 50% discount of the online plan is not applied.

Booth Only
Booth (2m x 2m) 1
Logo in conference website and digest
Logo on partner acknowledgement slide between sessions ×
Inside pages of advertisement in the Final program ×
Inserts to be placed into the delegate satchels ×
Complimentary sponsor registrations (full delegate) to the conference including conference dinner ticket ×
Complimentary exhibitor registrations 2
Organization profile in the conference digest ×
Industrial forum representation (free for attendees) ×
30-second company video before plenary ×
15-second company video before plenary ×
15-second company video before one of the keynotes ×
VIP dinner ticket ×
Rates in JPY 300,000
JPY
Bronze
Booth (2m x 2m) 1
Logo in conference website and digest
Logo on partner acknowledgement slide between sessions ×
Inside pages of advertisement in the Final program ×
Inserts to be placed into the delegate satchels ×
Complimentary sponsor registrations (full delegate) to the conference including conference dinner ticket 1
Complimentary exhibitor registrations 2
Organization profile in the conference digest ×
Industrial forum representation (free for attendees) ×
30-second company video before plenary ×
15-second company video before plenary ×
15-second company video before one of the keynotes ×
VIP dinner ticket ×
Rates in JPY 500,000
JPY
Silver
Booth (2m x 2m) 2
Logo in conference website and digest
Logo on partner acknowledgement slide between sessions  √
Inside pages of advertisement in the Final program 1/2 page
Inserts to be placed into the delegate satchels ×
Complimentary sponsor registrations (full delegate) to the conference including conference dinner ticket 2
Complimentary exhibitor registrations 4
Organization profile in the conference digest 25 words
Industrial forum representation (free for attendees) Short
30-second company video before plenary ×
15-second company video before plenary ×
15-second company video before one of the keynotes
VIP dinner ticket ×
Rates in JPY 1,200,000
JPY
Gold
Booth (2m x 2m) 3
Logo in conference website and digest
Logo on partner acknowledgement slide between sessions  √
Inside pages of advertisement in the Final program 1/2 page
Inserts to be placed into the delegate satchels 1-page Leaflet
Complimentary sponsor registrations (full delegate) to the conference including conference dinner ticket 3
Complimentary exhibitor registrations 6
Organization profile in the conference digest 50 words
Industrial forum representation (free for attendees) Short
30-second company video before plenary ×
15-second company video before plenary
15-second company video before one of the keynotes
VIP dinner ticket ×
Rates in JPY 1,800,000
JPY
Platinum
Booth (2m x 2m) 4
Logo in conference website and digest
Logo on partner acknowledgement slide between sessions  √
Inside pages of advertisement in the Final program 1 page
Inserts to be placed into the delegate satchels Pamphlet
Complimentary sponsor registrations (full delegate) to the conference including conference dinner ticket 4
Complimentary exhibitor registrations 8
Organization profile in the conference digest 75 words
Industrial forum representation (free for attendees) Regular
30-second company video before plenary ×
15-second company video before plenary
15-second company video before one of the keynotes
VIP dinner ticket 2
Rates in JPY 3,000,000
JPY
Diamond
Booth (2m x 2m) 6
Logo in conference website and digest
Logo on partner acknowledgement slide between sessions  √
Inside pages of advertisement in the Final program 2 page
Inserts to be placed into the delegate satchels Pamphlet
Complimentary sponsor registrations (full delegate) to the conference including conference dinner ticket 6
Complimentary exhibitor registrations 12
Organization profile in the conference digest 100 words
Industrial forum representation (free for attendees) Regular
30-second company video before plenary
15-second company video before plenary ×
15-second company video before one of the keynotes
VIP dinner ticket 4
Rates in JPY 5,000,000
JPY
Booth Only Bronze Silver Gold Platinum Diamond
Booth (2m x 2m) 1 1 2 3 4 6
Logo in conference website and digest
Logo on partner acknowledgement slide between sessions × ×  √  √  √  √
Inside pages of advertisement in the Final program × × 1/2 page 1/2 page 1 page 2 page
Inserts to be placed into the delegate satchels × × × 1-page Leaflet Pamphlet Pamphlet
Complimentary sponsor registrations (full delegate) to the conference including conference dinner ticket × 1 2 3 4 6
Complimentary exhibitor registrations 2 2 4 6 8 12
Organization profile in the conference digest × × 25 words 50 words 75 words 100 words
Industrial forum representation (free for attendees) × × Short Short Regular Regular
30-second company video before plenary × × × × ×
15-second company video before plenary × × × ×
15-second company video before one of the keynotes × ×
VIP dinner ticket × × × × 2 4
Rates in JPY 300,000
JPY
500,000
JPY
1,200,000
JPY
1,800,000
JPY
3,000,000
JPY
5,000,000
JPY

Sponsorship Level Information (Online)

In addition to the on-site exhibition, the online exhibition option will also be available whether the conference is held in fully virtual (virtual mode) or in-person (on-site mode). The company/partner can choose either the on-site exhibition option or the online exhibition option or both of them. Note that, on-site exhibition registrars will have a benefit of 50% discount in additional online exhibition registration if they choose both of them. This is because the items with * are duplicated between on-site and online sponsorship plans.

Online Bronze
Logo in conference website/digest or virtual mode-portal entrance*
Link to job openings on IROS2022 website (on request)
Logo and ad in conference e-proceedings ×
Company video in conference e-proceedings ×
Complimentary exhibitor registrations* 2
e-Industrial forum representation* ×
30-second company video before e-plenary* ×
15-second company video before e-plenary* ×
15-second company video before one of the e-keynotes* ×
Rates in JPY 300,000
JPY
Online Silver
Logo in conference website/digest or virtual mode-portal entrance*
Link to job openings on IROS2022 website (on request)
Logo and ad in conference e-proceedings
Company video in conference e-proceedings ×
Complimentary exhibitor registrations* 4
e-Industrial forum representation*
30-second company video before e-plenary* ×
15-second company video before e-plenary* ×
15-second company video before one of the e-keynotes*
Rates in JPY 500,000
JPY
Online Gold
Logo in conference website/digest or virtual mode-portal entrance*
Link to job openings on IROS2022 website (on request)
Logo and ad in conference e-proceedings
Company video in conference e-proceedings
Complimentary exhibitor registrations* 6
e-Industrial forum representation*
30-second company video before e-plenary* ×
15-second company video before e-plenary*
15-second company video before one of the e-keynotes*
Rates in JPY 1,000,000
JPY
Online Platinum
Logo in conference website/digest or virtual mode-portal entrance*
Link to job openings on IROS2022 website (on request)
Logo and ad in conference e-proceedings
Company video in conference e-proceedings
Complimentary exhibitor registrations* 8
e-Industrial forum representation*
30-second company video before e-plenary* ×
15-second company video before e-plenary*
15-second company video before one of the e-keynotes*
Rates in JPY 1,200,000
JPY
Online Diamond
Logo in conference website/digest or virtual mode-portal entrance*
Link to job openings on IROS2022 website (on request)
Logo and ad in conference e-proceedings
Company video in conference e-proceedings
Complimentary exhibitor registrations* 12
e-Industrial forum representation*
30-second company video before e-plenary*
15-second company video before e-plenary* ×
15-second company video before one of the e-keynotes*
Rates in JPY 1,500,000
JPY
Online Bronze Online Silver Online Gold Online Platinum Online Diamond
Logo in conference website/digest or virtual mode-portal entrance*
Link to job openings on IROS2022 website (on request)
Logo and ad in conference e-proceedings ×
Company video in conference e-proceedings × ×
Complimentary exhibitor registrations* 2 4 6 8 12
e-Industrial forum representation* ×
30-second company video before e-plenary* × × × ×
15-second company video before e-plenary* × × ×
15-second company video before one of the e-keynotes* ×
Rates in JPY 300,000
JPY
500,000
JPY
1,000,000
JPY
1,200,000
JPY
1,500,000
JPY

Additional Items

All sponsors and exhibitors can choose any of the following items for additional sponsorship. If the conference is held completely online, the additional items will be canceled and refunded.

  • Plenary Speaker Sponsor (JPY2,000,000): company logo will appear on the holding slide before the
    speaker’s presentation and signage at the entrance to the session room. 30-second company video is played before plenary.
  • Keynote Speaker Sponsor (JPY1,000,000): company logo will appear on the holding slide before the speaker’s presentation and signage at the entrance to the session room. 15-second company video is played before keynote.
  • Concurrent Session Sponsor (JPY350,000): company logo will appear on the holding slide before your speaker’s presentation and signage at the entrance to the session room.
  • Conference Bag Sponsor (JPY600,000): company logo will appear on conference satchels.
  • Lanyards and Name Badges Sponsor (JPY600,000): company logo will appear on conference name badge and conference lanyard.
  • Conference Dinner Sponsor (JPY1,200,000): company logo will appear on conference dinner tickets.
  • Conference Welcome Reception Sponsor (JPY500,000): company logo will appear on conference welcome
    reception tickets.
  • Conference Awards Luncheon Sponsor (JPY250,000): company logo will appear at conference awards luncheon.
  • Conference Farewell Party Sponsor (JPY250,000): company logo will appear on conference farewell party tickets.
  • Barista Sponsor (JPY250,000): sponsor’s sign will appear on one barista station front.
  • Insert Sponsor (JPY120,000): a sponsor’s one page ad will be placed into the conference bags.
  • Room Name in the Conference Venue (JPY400,000 per room)
  • Free Social Event (JPY150,000 per event)
  • Additional Exhibitor Staff badge (JPY25,000)
  • Robot Competition (JPY100,000): Company logo will appear on the competition site and acknowledgement will appear in the handout of the competition. For the details, please check the separate pamphlet of the Call for Sponsorship for Robot Competitions.

On-site Exhibition Schedule

Exhibition time: 9:00 am-6:00 pm, October 24-26, 2022.

Location: Kyoto International Convention Center, Kyoto, Japan

Other issues: The on-site booth set-up begins on Oct. 23 from 9:00 am to 5:00 pm. Exhibits will remain on display until 5:00 pm on Oct. 26. All exhibits must be removed by 9:00 pm on Oct. 26.

Contact Information

All the members of exhibition committee (exhibition(at)iros2022.org)

Kensuke Harada (harada(at)sys.es.osaka-u.ac.jp)

Jianjun Yuan (for Asia) (terabit(at)shu.edu.cn)

Ryuta Ozawa (for Japan) (ryuta(at)meiji.ac.jp)

Yantao Shen (for EU and America) (ytshen(at)unr.edu)

Chao Ren (for Asia) (renchao(at)tju.edu.cn)

Please replace “(at)” with “@”.

Cancellation Policies

Applications require full payment before booths are assigned. Payment in full is required with submission of contract application or on the date indicated on the invoice. Cancellations will only be accepted in writing and must be signed by the person whose signature appears on the application form (or their nominee). The deadline will be on June 10, 2022. All the reservations received after this day will not have refund.

Payment Options

Only accept bank transfer or credit card. Note that additional bank fees or bank transfer or an additional 4% handing charge for credit card must be paid by the sponsor/exhibitor.

Conference Site

Exhibition Site (Annex Hall)

(Example of the Layout)

Sponsor/Exhibitor Application Form

Please read this application form carefully, and complete, sign and return the form to exhibition(at)iros2022.org

Please replace “(at)” with “@”.