Visa (including ERFS)
(last updated Sept. 27, 2022)
ATTENTIONS:
Japan’s Prime Minister announced a new visa exemption rule a few days ago. As a result of this change, visas are no longer required for countries that required no visas before COVID-19, effective October 11. In addition, registration in ERFS is no longer necessary. As a result, eligible people can enter Japan visa-free as before COVID-19.
Please click here for more details.
Summary:
1. Change in Japan Government’s visa policy
2. Documents for your visa
3. IROS policy and action
4. Refunds
Currently, foreign nationals/people willing to enter Japan need a visa newly issued by Embassies or Consulates of Japan. To apply for a visa, you must submit the required documents for visa application and your hosting organization (JTB, in the case of IROS2022)’s certificate for ERFS registration to the Japanese overseas establishments in your country/region. Our travel agency (JTB) will contact with the conference registrants if VISA (including ERFS) support is required. The contact will start after 1st August, based on a first-come, first-served basis.
** Please finish your registration and respond to JTB’s requests no later than Sep 20th if a visa is needed.
About ERFS (Enters, Returnees Follow-up System):
The ERFS is a new system required to abide by the quarantine measures and report their whereabouts and health condition through the ERFS system.
Currently, foreign nationals/people willing to enter Japan need a visa newly issued by Embassies or Consulates of Japan. To apply for a visa, you must submit the required documents for visa application and your hosting organization (JTB, in the case of IROS2022)’s certificate for ERFS registration to the Japanese overseas establishments in your country/region. Our travel agency (JTB) will contact with the conference registrants if VISA (including ERFS) support is required. The contact will start after 1st August, based on a first-come, first-served basis.
** Please finish your registration and respond to JTB’s requests no later than Sep 20th if a visa is needed.
** If you applied visa documentation service to JTB, you’ll receive the inquiries from TEI Co. Ltd. (t-e-i.co.jp), which is the official contracted company by JTB, with the user name “visa-iros2022”.
About ERFS (Enters, Returnees Follow-up System):
The ERFS is a new system required to abide by the quarantine measures and report their whereabouts and health condition through the ERFS system.
About the visa type:
Our travel agency (JTB) could help you and your accompanying persons apply for business visas after you pay the visa application fee in their registration system. The visa allows you and your accompanying persons to stay in Japan for 90 days, fully covering the conference period. Please contact JTB if you have other requests about visa applications.
Please refer to the following government page for more information.
(Visa) https://www.mofa.go.jp/
(COVID-19 Policies) https://www.mofa.go.
About the payment:
The visa application costs charged by JTB could include paperwork and ERFS registration carried out by JTB staff. They will contact you (by email) for basic information, examine and update your data, and return a list of materials ready to be submitted to your local Japanese oversea establishments. We have been notified by some of our IROS participants that the local Japanese embassy/consultants could need different paperwork. We advise you to contact the Japanese embassy/consultants in your region before requesting the paperwork from JTB.
We have also been notified that the local Japanese embassy/consultants charge extra costs for issuing visas. We, the IROS2022 organizing committee, thus share this information. Please follow the set rules by the Japanese government if such additional visa costs are applied at your local embassy/consultants.
About accompanying person:
We charge registration fees for all accompanying persons and have the following restrictions in issuing Japanese visas to them: 1. Accompanying persons should visit the conference venue as the issued visas are for business purposes. 2. Accompanying persons can access the conference’s exhibitions, competitions, and social events.
How to get in touch with our agency (JTB):
JTB Corp., Western Japan MICE Branch
JTB Bldg. 6F, 2-1-25, Kyutaromachi
Chuo-ku Osaka 541-0056
TEL: +81-6-6210-5405 FAX: +81-6-6210-5423
Email: iros2022-registration(at)jtb.
*Please replace “(at)” with “@” when you send an email.
Health and Safety Consent Form:
Please read the following guideline and sign. This document is also needed to apply visa.