Instruction for Session Chair at IROS2022
Thank you for your contributions to IROS2022@Kyoto. Since the conference date is soon, we’d like to tell you about the instructions for the chairperson.
Basic Information:
Infovaya IROS2022 Proceedings have opened for paid registrants from October 20. Please confirm the date, time, and room numbers where you’ll be chair. https://events.infovaya.com/
The downloading service for the whole conference proceeding will be provided after the conference.
IROS2022 technical sessions will be held basically in person at KICC.
Rooms 1-20 will have physical rooms at KICC with Zoom Webinar (hybrid session).
Rooms 21-23 won’t have any physical rooms but with Zoom Webinar (online session).
The online sessions are composed of online registration authors.
For the floor plan with room numbers, please also refer to https://iros2022.org/local-info/venue/
Before moving to the registration desk at the registration area, you need to show COVID-19-negative test result evidence (response email from the Google Form). See the following for the details.
How to Chair the HYBRID Session:
If you serve as chair ON-SITE in the session room, please come to the session room 10 min before the session starts and tell our student staff that you are a chairperson.
Please be seated at the chair table. On the table, a PC will be prepared for the chairs. On that computer, it will be already connected to Zoom Webinar, and you can see the same image on the screen. Also, you could see the questions from the online participants in the chat. Please refer to the room layout in the following.
https://iros2022.org/contributing/in-person-and-on-line-presentation-instructions/
The presenter is also asked to come to the room or connect Zoom Webinar 10 min before the session, and student staff will head count them. Please confirm with the student staff who are presenters and who are in the room or via online.
When the session starts, please introduce each presentation by the title and the speaker’s name. Then student staff will play the presentation video clip.
If the presenter is in the room, the video will be played WITHOUT recorded voice on the screen. Along with the video clip on the screen, the presenter will talk using a microphone over the silent video on the screen at the podium.
>>> If you get a request from a presenter that they prefer playing the video clip with a recorded voice, it must be OK. Please allow just them to do this way.
Then you’ll have a Q&A session. The chair will take questions from the floor and from chats in Zoom Webinar. You’ll select the questions either from the floor or from the chat.
Since the session schedule is tight and we’d like to keep it in time, on the screen (Zoom Webinar), we’ll show the remaining time of each presentation. So please keep an eye on it and keep the session on time.
If you serve as chair ONLINE from Zoom Webinar, connect to Zoom Webinar 10 minutes before the session starts and tell our student staff that you are a chairperson.
You already have received an invitation e-mail from Zoom Webinar, and please use the URL in the invitation. Then, you could be a “panelist” on Zoom Webinar. Only “panelists” could speak at Zoom Webinar (Please note that each session room has an ordinary Zoom link at Infovaya. But it is for general audiences, and they could not be used to speak up.)
The presenter is also asked to come to the room or connect Zoom Webinar 10 min before the session, and the student staff will head count them. Please confirm with the student staff who present their work and who is in the room or via online. Please refer to the room layout in the following.
https://iros2022.org/contributing/in-person-and-on-line-presentation-instructions/
When the session starts, introduce each presentation by the title and the speaker’s name. Then student staff will play the presentation video clip.
If the presenter is in the room, the video will be played WITHOUT recorded voice on the screen. Along with the video clip on the screen, the presenter will talk using a microphone over the silent video on the screen at the podium.
Then you’ll have a Q&A session. The chair will take questions from the floor and from chats in Zoom Webinar. You’ll select the questions either from the floor or from the chat. You may not see who is raising hands on the floor, so please ask student staff who is raising their hand. We’ll also prepare a USB cam so that you can see the audience. You may ask student staff to select the questions from the floor.
Since the session schedule is tight and we’d like to keep it in time, on the screen (Zoom Webinar), we’ll show the remaining time of each presentation. So please keep an eye on it and keep the session on time.
How to Chair the ONLINE Session:
To serve as chair of an ONLINE session from Zoom Webinar, please connect to Zoom Webinar 10 minutes before the session starts and tell our student staff that you are a chairperson. If you are at KICC, you may use lunch venues either at Event Hall or Annex Hall.
You already have received an invitation e-mail from Zoom Webinar, and please use the URL in the invitation. Then, you could be a “panelist” on Zoom Webinar. Only “panelists” could speak at Zoom Webinar (Please note that each session room has an ordinary Zoom link at Infovaya. But it is for general audiences, and they could not be used to speak up.)
The presenter is also asked to connect Zoom Webinar 10 min before the session, and the student staff will head count them. Please check the panelists or confirm with the student staff who present their work.
When the session starts, introduce each presentation by the title and the speaker’s name. Then student staff will play the presentation video clip WITH recorded voice. Then you’ll have a Q&A session. The chair will take questions through Zoom Webinar from chats or seeing who is raising a hand. You’ll select the questions either from them.
Since the session schedule is tight and we’d like to keep it in time, on the screen (Zoom Webinar), we’ll show the remaining time of each presentation. So please keep an eye on it and keep the session on time.
Please also refer to the “In-person and On-line Presentation Instructions” below.
https://iros2022.org/contributing/in-person-and-on-line-presentation-instructions/
If you have any inquiries, please feel free to ask PC Chair at nakauchi(at)iit.tsukuba.ac.jp
We look forward to seeing you all soon in Kyoto.
Best wishes,
General Chair: Shugen Ma, Ritsumeikan University, Japan
Program Chair: Yasushi Nakauchi, University of Tsukuba, Japan